9th January 2019

Companies House compliance made easy

As a director of a limited company regulations provide that you must keep company records either at the company’s registered office or an alternative address. In addition, a director must report changes to those records to Companies House within defined deadlines. This is important because as a director you may be personally fined, prosecuted or disqualified if you do not meet these obligations, however the nature of the obligations can take time away from your business responsibilities.

What does this mean for your business?

As a minimum, as part of your annual regulatory requirements, you need to regularly check that your company’s information held on the public file at Companies House is correct. Every year you are obliged to file a confirmation statement (previously an annual return) confirming that the information held at Companies House is accurate and up to date.

In undertaking this, you will need to check the following:

  • the details of your registered office, directors, secretary and the address where you keep your records;
  • the statement of capital (ie, the number of shares, the classes of shares and the rights attached to those shares) and shareholder information if your company has shares.
  • your company’s SIC code (the number that identifies the activity undertaken by your company)
  • the register of ‘people with significant control’ (PSC) - you’ll need to include this the first time you file a confirmation statement.

Change of details

What does this mean for your business?

During the year, where changes occur, you may also have to file notices (typically within 14 days) to Companies House to record the relevant change.

Confirmation Statement

You’ll get an email alert or a reminder letter from Companies House to your company’s registered office when the confirmation statement is due.

The due date is usually a year after either:

  • the date your company was incorporated; or
  • the date you filed your last annual return or confirmation statement.

If you'd like help...

The Deloitte Propel Companies House filings team will:

Core service

  • Retain the statutory records of your company including the statutory registers;
  • Diarise the confirmation statement due date so that you need not worry about remembering it;
  • Produce the confirmation statement for signature / review by an appropriate officer of your company. The confirmation statement will be generated from your company’s statutory registers maintained on our own computer systems; and
  • File the confirmation statement annually at Companies House in hard copy or electronic format following receipt of an appropriately signed or otherwise verified or approved copy of the confirmation statement.

Additional services

  • Changes of director or secretary, registered office address and accounting reference date;
  • The allotment, transfer or transmission of shares and related stamp duty matters;
  • Distributions and dividends
  • Constitutional changes (e.g., to the articles of association);
  • Restructuring, corporate reorganisations, re-registrations, and strike offs;
  • Share capital restructuring, re-purchases and capital reductions;
  • Managing the preparation of board papers and taking minutes at board and committee meetings;
  • Assisting with creation (where relevant) and maintenance of Register of People with Significant Control; and
  • The implementation and co-ordination of company secretarial projects.

Get in touch with us today to see how our expert team can support you with your Companies House filings and Company Secretarial requirements.

Your company may be struck off if you do not meet your regulatory filing deadlines. As a director you may be taken to court, prosecuted, disqualified and fined up to £5,000.

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